Krushnay ERP
Documents with expiry dates
Visas, permits and licences held against each person, with reminders as the date approaches.
Features
Everything you buy, hold and pay for, on one record
Four areas of work, one record underneath them. Each screen exists because a real gap in a real store room made it necessary.
Purchasing & approvals
No order leaves without a price and a signature
The most expensive thing in any operation is a rate nobody agreed to. Purchasing here starts from what a site needs and ends with a vendor holding a purchase order that somebody with authority approved.
- Vendor rates per item, per site. The same item can cost differently in two locations, and the system knows it.
- Comparison before commitment. Every quoting vendor is priced against the order, so the cheapest is a fact rather than a habit.
- No price, no order. An item with no agreed rate cannot be added — which is how unpriced items used to slip through.
- An approval chain you define, that cannot be skipped. Each step is a role or named people, with thresholds by amount, and an order sits with the person who owns that decision until they make it.
- The vendor gets a real document. A PDF with your logo, trade licence and terms, sent on WhatsApp or by email.
Approvals waiting on you, with the figures behind each one.
Live balances per site, and every movement behind them.
Stock & transfers
Stock that moves between sites still belongs to somebody
Informal transfers are where inventory quietly disappears — a case sent across town on a Friday and remembered by nobody on Monday. Here a transfer is a request, an approval and two signatures.
- Sites request from sites. Raised on a phone, decided by the site being asked — and only there once you have more than one location.
- Signed at both ends. The person handing over and the person receiving each sign on the screen with a finger.
- Photographed by the camera, not the gallery. The app opens the camera directly, so the picture cannot be one taken last week — and the driver's name and vehicle number are recorded beside it.
- Shortfalls are visible. If eight cases were sent and seven arrived, that difference has a name against it.
- A full movement ledger. Every receipt, issue, transfer and adjustment, with who and when.
Counts & daily closing
A count is only useful if something expected it
Counting a shelf tells you what is on it. Counting it against what should be on it tells you what happened. Every count here runs against the balance the system was holding, so a variance is immediate and specific.
- Counts on the phone, in the store room. Item by item, without paper to transcribe afterwards.
- Variance against expected. Shown as you count, not discovered weeks later.
- Daily closing per site. Optional, for businesses with daily sales: sales and closing stock recorded each day, with the sites that have not closed shown plainly.
- Adjustments leave a trail. Every correction records who made it and why.
Counted against expected, with the difference in front of you.
People & payroll
The paperwork that shuts a site down if it lapses
A visa, a work permit or a trade licence that expires unnoticed is an operational problem, not an administrative one. Staff records here carry expiry dates and warn you before the date, not after it.
Payroll register
A monthly register per site, exportable for whoever actually pays the salaries — as a WPS file in the UAE.
Roles and site scope
A site manager sees their site. A group buyer sees all of them. Nobody sees figures their role has no business seeing.
Half an hour, your numbers
We will walk one of your sites through the system on the call — your items, your vendors, your rates.